Privacy Policy
Free Love Community
At the Free Love Community, we are committed to protecting your privacy and ensuring the security of any personal data you share with us. This Privacy Policy explains how we collect, use, store, and protect your information.
1. Who We Are
The Free Love Community is a non-profit organization based in Zwolle, Netherlands. We provide safe spaces for connection, personal growth, and community-building.
If you have any questions about this Privacy Policy, you can contact us at:
Email: connect@freelove.community
2. What Data We Collect
We may collect and process the following types of personal data:
• Contact Information: Name, email address, phone number, and address (if provided).
• Membership Information: Application details, including motivations, board member endorsements, and contribution preferences.
• Event Participation: Registration information for workshops or events, including dietary preferences (if relevant).
• Payment Information: Details related to membership fees or donations.
• Website Usage: Data such as IP address, browser type, and usage patterns (via cookies).
3. How We Use Your Data
We use your personal data for the following purposes:
• To manage membership applications and maintain our member database.
• To communicate with you about events, workshops, or community updates.
• To process membership fees or donations.
• To create a safe and welcoming community environment.
• To improve our website and community services.
We will not sell, rent, or share your data with third parties unless required by law or with your explicit consent.
4. Legal Basis for Data Processing
We process your data based on the following legal grounds:
• Consent: When you sign up for membership or events, you consent to our use of your personal data for these purposes.
• Legitimate Interests: For managing community operations and improving our services.
• Legal Obligations: To comply with applicable laws and regulations (e.g., financial reporting).
5. How We Protect Your Data
We take appropriate technical and organizational measures to secure your personal data, including:
• Secure storage of data on password-protected systems.
• Limiting access to personal data to authorized board members or trusted volunteers.
• Regular review of our data protection practices to ensure compliance with GDPR.
6. How Long We Retain Your Data
We retain personal data only for as long as necessary:
• Membership information is kept for the duration of your membership and up to one year after termination.
• Financial data is retained for up to 7 years, as required by Dutch law.
• Event registration data is retained for up to 6 months after the event.
You may request that we delete your personal data at any time, subject to legal requirements.
7. Your Rights
Under GDPR, you have the following rights regarding your personal data:
• Access: Request a copy of the data we hold about you.
• Rectification: Request corrections to your personal data.
• Erasure: Request the deletion of your data (“right to be forgotten”).
• Restriction: Request limited use of your data.
• Portability: Request a transfer of your data to another organization.
• Objection: Object to the processing of your data for specific purposes.
To exercise your rights, contact us at connect@freelove.community. We will respond within one month.
8. Cookies and Website Tracking
Our website uses cookies to enhance your experience and analyze website usage. These cookies may include:
• Essential Cookies: Required for website functionality.
• Analytics Cookies: To track usage and improve the website.
You can manage your cookie preferences through your browser settings.
9. Third-Party Services
We may use trusted third-party services (e.g., Google Forms) for specific functions such as event registration. These services are GDPR-compliant, and we ensure your data is handled securely.
10. Updates to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The latest version will always be available on our website.
Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us:
Email: connect@freelove.community